In addition to the menu, our pricing includes:
- all staff;
- linens in solid colors for bars, food stations, and guest seating;
- china, silverware, and glassware; and
- bar setups.
All food stations and buffets are designed to complement the guest table décor. With your approval, candlelight, stunning seasonal flower arrangements, and custom linen accents are employed to create dramatic three-dimensional displays that add color and personality to your reception space.
Our quotes also include all fees charged to the caterer by your venue (ie “kitchen fees”).
The following equipment list is included with the price of each menu:
- Complete set of china and flatware for service*
- Water glasses and champagne flutes for the guest tables and wine, highball, and rocks glasses at the bar
- Spun Cotton Linens in solid colors for all bars, dining tables, and food stations; linen napkins in solid colors**
- Buffet and food station décor to include linen accents, candlelight, and seasonal décor
- Chafers, platters and serving pieces for all buffets and food stations
- Votive candles for guest tables, bars, and buffets
- Salt and pepper shakers
- Silver samovars for coffee service for buffet and food station menus
- Beautiful serving trays with fresh flower accents for butlered hors D’oeuvres
- Bar setups to include cocktail napkins, bar kit, sodas, juices, sparkling water, mixers, garnishes, glassware, and ice.
*Choice of three patterns of china and flatware included. A wide array of china, glassware and silver patterns are also available as an upgrade.
**Custom overlays and specialty linens are also available for an added charge.
Tables and Chairs
Tables and chairs can be coordinated for an additional cost if your venue does not include them in your rental.
All staff, including event supervision, is included with the price of each menu. A gratuity for our staff is welcome though not required.
All servers and bartenders are formally attired in black tuxedo pants, crisp black dress shirt, black silk tie, and striped black apron. Kitchen personnel are outfitted in appropriate kitchen attire with full white apron.
PERFECT SETTING CATERING will always send ample staff to ensure smooth and efficient service. At least one supervisor is sent to every reception. One server is provided for every 15 to 20 guests; one bartender for every seventy-five. A chef with appropriate support staff delivers the menu.
Your menu price includes a two and a half-hour set-up time and whatever time is necessary for a thorough cleanup. Unless otherwise noted, this includes a five-hour event time.
If you decide to arrange for an event in excess of five hours, overtime will be charged at a rate of $45.00 PER HOUR for each staff person. Additional time can also be arranged in half-hour increments.
If your wedding ceremony is on-site and you intend to reserve the full five hours for the reception, it may be necessary to purchase additional time (usually a half-hour) in order to prepare in time for the arrival of your guests.
Event Planning Assistance
At PERFECT SETTING CATERING, we help you plan the perfect day. If you need a recommendation for a reception venue, we can give you one and we’d be happy to meet you there for a site visit.
When you have chosen PERFECT SETTING CATERING to cater your reception, your salesperson becomes your party planner. At a time of your choosing, we will meet with you to create a “timeline” and a floor plan for your reception day. At no additional cost to you, we can help you choose the rest of your wedding day team – florist, photographer, band or deejay, calligrapher, even an officiate – from a group of professionals with whom we have worked on numerous occasions.
UNDER PENNSYLVANIA STATE LAW, clients must purchase their own liquor for their reception unless the facility they have chosen has a liquor license. For your information, PERFECT SETTING CATERING meets all liquor liability insurance requirements to serve alcohol during your event.
When alcohol planning for your wedding, we would be happy to create a Suggested Liquor List for you with our compliments. This will help you identify quantities and brands. We can also pick up your liquor for you for a fee of $1.50 PER PERSON.
Tastings and Open Houses
PERFECT SETTING CATERING regularly hosts wedding menu tastings and open houses at several of the area’s most beautiful wedding venues. All are welcome with our compliments no matter where your reception takes place.
A private tasting will gladly be arranged at our facility for a charge of $125.00 per couple. Should you book your reception with PERFECT SETTING CATERING, this charge will be deducted from your final bill.
Contract and Billing Information
Should you accept our formal proposal, a $1,500.00 DEPOSIT will be required to reserve your date and time.
A second deposit totaling 50% of the estimated balance due is expected 6 MONTHS PRIOR to the reception.
The balance is due five business days prior to the reception by cash, personal check or money order and must include a 6% PENNSYLVANIA STATE SALES TAX.
Final guest counts are due within 10 working days of the reception.
If you wish to cancel the reserved date a written notice must be received by the PERFECT SETTING CATERING office in order to receive a refund as follows:
- 12 or more months prior to the reserved date: 40% of deposits received are non-refundable
- 6 to 12 months prior to the reserved date: 60% of deposits received are non-refundable
- Less than 6 months prior to the reserved date: 75% of deposits received are non-refundable
- Less than 3 months prior to the reserved date: 100% of deposits received are non-refundable
There are absolutely no hidden costs in the prices quoted by Perfect Setting Catering. For example, we build all labor costs into the first price you receive. While a little extra for the staff is always welcome, PERFECT SETTING CATERING will never add a gratuity to your bill. The only “add on” to a PERFECT SETTING CATERING pricing is the obligatory 6% Pennsylvania state sales tax.